Buymed is Vietnam’s and Southeast Asia’s top healthtech company. We improve healthcare quality and access for practitioners, patients, and all other stakeholders (pharmaceutical producers, distributors, logistics providers, and pharmacists) in between by using transformational technology.
Job description
The Facilities Manager is responsible for overseeing the maintenance, safety, and operational efficiency of the company’s facilities. This role includes managing facilities of the Company, ensuring regulatory compliance, and leading a team to provide a safe and functional working environment for all employees. The ideal candidate will have a background in facilities management, strong leadership skills, and the ability to manage multiple tasks effectively.
Key Responsibilities:
1. Facility Maintenance and Operations:
- Oversee daily operations of all company facilities, ensuring they are safe, well-maintained, and fully functional.
- Develop and implement maintenance schedules for all equipment and systems.
- Coordinate with vendors and service providers for regular maintenance and repairs.
2. Safety and Compliance:
- Ensure all facilities comply with health, safety, and environmental regulations.
- Develop and implement safety policies and procedures.
- Conduct regular safety audits and inspections.
3. Budget Management:
- Develop and manage the facilities budget, ensuring cost-effective operations.
- Monitor expenses and identify cost-saving opportunities.
- Prepare financial reports related to facilities management.
4. Emergency Preparedness:
- Develop and implement emergency response plans.
- Coordinate drills and training sessions for emergency preparedness.
- Ensure all facilities are equipped with the necessary emergency equipment.
5. Project Management:
- Plan and manage facility-related projects, including renovations, expansions, and relocations.
- Prepare budgets and manage costs for facility projects.
- Coordinate with internal stakeholders and external contractors to ensure timely completion of projects.
6. Team Leadership:
- Lead and manage the facilities team, providing training and development opportunities.
- Assign tasks and monitor the performance of the facilities staff.
- Foster a positive and productive work environment.
7. Vendor and Contract Management:
- Negotiate contracts with service providers and suppliers.
- Manage relationships with vendors to ensure high-quality service delivery.
- Monitor and evaluate vendor performance.
8. Space Planning and Utilization:
- Assess space requirements and develop plans to optimize space utilization.
- Coordinate office moves and reconfigurations.
- Maintain accurate records of facility layouts and space allocations.
The Facilities Manager may need to be on-call for facility-related issues.
Requirements
- Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
- Minimum of 5 years of experience in facilities management, combining 02 years of managerial role, preferably in pharmaceutical, e-commerce or similar industry.
- Strong knowledge of building systems, maintenance procedures, and safety regulations.
- Excellent project management and organizational skills.
- Strong leadership and team management abilities.
- Effective communication and negotiation skills.
- Proficiency in facilities management software and tools.
- Ability to work under pressure and handle multiple tasks simultaneously.
- The role may require occasional evening or weekend work to address emergencies or complete projects.
What we offer
- Performance & salary review yearly
- Paid social insurance based on full salary
- PVI Insurance
- Medical Checkup
- 15 days of annual leave
- Parking allowance